Start at the source
Open the provider’s official application page and any instructions inside the application portal. Note the deadline and distinguish documents needed now from those requested after shortlisting. If two official sources disagree, ask the provider before making assumptions.
Turn instructions into checklist items
Create one item for each required document. Copy the allowed formats, maximum size, page limits, and naming instructions. Add the source URL and the date you checked it. Treat transcript, statement, reference letter, and identity entries in our template as prompts to verify, not a universal list.
Use concrete, testable requirements
For example, if your provider asks for a PDF transcript below 2 MB, change the transcript item to PDF and 2 MB. If the provider gives no page limit, leave that field empty. Do not invent a limit just because another scholarship uses one.
Add files and examine the findings
Map each file to the correct item. Run checks and resolve missing items, format mismatches, and size failures. A scanned transcript may need manual review if its pages have no extractable text. Check the scan visually rather than assuming it is blank.
Make your final human review
Check names, dates, translations, signatures, completeness, and eligibility against the official instructions. Open every exported file after downloading. A successful technical check does not confirm that the scholarship application is accurate or eligible.
A common question
Should I always include recommendation letters? Only if the provider asks for them. Our template is a starting point, and reference requirements vary.
Put your checklist to work.
Turn these steps into your own document check. Your files stay on your device.
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How to prepare documents for a university application